For updates on court operations during the Coronavirus pandemic, and for a complete list of Orders, please visit: https://www.courts.phila.gov/covid-19
NOTICE: Effective June 28, 2021, mask wearing is optional for all employees and visitors who are fully vaccinated in all FJD facilities. Employees and visitors who are not fully vaccinated are still required to wear masks in all FJD facilities and work areas. All social distancing requirements in all public and work areas including elevators are lifted. Social distancing requirements may still be required in Courtrooms.

Office of Judicial Records - Civil

Important Notice for Philadelphia Homeowners:

The Philadelphia Sheriff's Office has announced that Sheriff Sales are scheduled to resume beginning Tuesday, April 6th, 2021.

The Philadelphia Court of Common Pleas' Office of Judicial Records is available to accept, and resolve, ANY Emergency Petition to Postpone Sheriff Sales. Due to limited access to City Hall, as well as safe distancing requirements and other public health protocols, the Court urges homeowners to file these petitions as soon as possible.

To file an Emergency Petition to Postpone Sheriff Sale, please contact the Office of Judicial Records at 215-686-4251, OR, OJRCivil@courts.phila.gov for assistance with e-Filing or to obtain an appointment to file in-person.

FOR LEGAL ASSISTANCE homeowners can call the Philadelphia Legal Assistance 'SAVE YOUR HOME PHILLY HOTLINE' at 215-334-HOME/215-334-4663.

Fee Increase Notice:

A surcharge shall be assessed on each fee collected by the sheriff upon acceptance for each service required for any complaint, summons, writ or other legal paper required to be served or posted by the sheriff. Surcharges shall be assessed as follows:


  1. Beginning January 1, 2021, through December 31, 2021, the surcharge shall be $16.
  2. Beginning January 1, 2022, through December 31, 2022, the surcharge shall be $18.
  3. Beginning January 1, 2023, and thereafter the surcharge shall be $20.

A surcharge shall be collected by the prothonotary for each defendant named in a document filed to commence an action under PA.R.C.P. NO.1007, except when service is made by a competent adult in the actions listed in PA.R.C.P. NO.400(b).

One dollar of the surcharge shall be retained by the prothonotary to cover administrative costs incurred by collecting the surcharge and to support any technology and automation improvements or upgrades for the prothonotary, and the balance shall be transmitted semiannually to the State Treasurer for deposit into the account. Surcharges shall be assessed as follows:


  1. Beginning January 1, 2021, through December 31, 2021, the surcharge shall be $17.
  2. Beginning January 1, 2022, through December 31, 2022, the surcharge shall be $19.
  3. Beginning January 1, 2023, and thereafter, the surcharge shall be $21.

For more information view Senate Bill No. 1193


The Office of Judicial Records (formerly Office of the Prothonotary) is considered the clerk who keeps records and the Great Seal of the Commonwealth, issues process, enters judgment, and certifies the record. The office was created under the provisions of the Constitution of the Commonwealth of Pennsylvania. The duties, responsibilities, and other provisions of the office are determined by statute.

In a society as litigious as ours, where the issues brought before our civil courts range from action in divorce to a personal injury for serious bodily harm, the need for accurate, efficient record keeping is paramount; for in the law, if it is not proper and timely filed, it does not exist. It is the goal of the Office of Judicial Records to improve through innovation and technology the art of record keeping.

Eric Feder, Deputy Court Administrator
Director, Office of Judicial Records

Room 284, City Hall
Phone: (215) 686-6654

Eric Feder, Deputy Court Administrator
Director, Office of Judicial Records
Room 286, City Hall
Email: eric.feder@courts.phila.gov
Phone: (215)686-6653

Steven J. Wulko, Deputy Director
Room 284, City Hall
Email: steven.wulko@courts.phila.gov
Phone: (215)686-8326

Anjeza Xhemali, Deputy Director
Room 295, City Hall
Email: anjeza.xhemail@courts.phila.gov
Phone: (215)686-5125

Desiree Drayton, Notary, Passport Agent
Room 284, City Hall
Email: desiree.drayton@courts.phila.gov
Phone: (215)686-6654

Donna Kelly, Notary, Passport Agent
Room 284, City Hall
Email: donna.kelly@courts.phila.gov
Phone: (215)686-6654

Room 296, City Hall
Phone: (215)686-7401

The Finance Office is responsible for processing payments for all fees associated with all commerce not paid online, disbursing escrow as ordered, disbursing refunds as approved and maintaining the department bank records.

Foteini Papadopoulu, Assistant Manager
Room 296, City Hall
Email: Foteini.Papadopoulu@courts.phila.gov
Phone: (215) 686-7402

NOTICE: Due to COVID-19 only by APPOINTMENTS made by calling 215-686-6654

Room 284, City Hall
Phone: (215)686-6654
Hours: 9:30am to 2:30pm

Passports filings accepted by the Office of Judicial Records and must meet the filing requirements outlined by the U.S. Department of State. For more information please contact us at 215-686-6654 visit the State Department website.

Desiree Drayton, Notary, Passport Agent
Room 284, City Hall
Email: desiree.drayton@courts.phila.gov
Phone: (215)686-6654

Donna Kelly, Notary, Passport Agent
Room 284, City Hall
Email: donna.kelly@courts.phila.gov
Phone: (215)686-6654

Albert Hall, Manager
Email: Albert.Hall@courts.phila.gov

Room 264, City Hall

Phone: (215)686-7008

Records Management is responsible for the scanning, maintenance and destruction of all civil records and providing copies of records and/or documents.

For general Court information, contact (215) 686-7000.

Contact

Business Hours

  • Monday-Friday: 9am to 5pm