Notice: The Traffic Division's primary telephone number has been changed to 215-686-1676, effective January 23, 2025. To contact a Call Service Representative, please call 215-686-1676.

Office of Judicial Records - Civil

The Office of Judicial Records (formerly Office of the Prothonotary) is considered the clerk who keeps records and the Great Seal of the Commonwealth, issues process, enters judgment, and certifies the record. The office was created under the provisions of the Constitution of the Commonwealth of Pennsylvania. The duties, responsibilities, and other provisions of the office are determined by statute.

In a society as litigious as ours, where the issues brought before our civil courts range from action in divorce to a personal injury for serious bodily harm, the need for accurate, efficient record keeping is paramount; for in the law, if it is not proper and timely filed, it does not exist. It is the goal of the Office of Judicial Records to improve through innovation and technology the art of record keeping.

Eric Feder, Deputy Court Administrator
Director, Office of Judicial Records

Administrative Offices

Room 266, City Hall
Phone: (215) 686-6654

Eric Feder, Deputy Court Administrator
Director, Office of Judicial Records
Room 295, City Hall
Email: eric.feder@courts.phila.gov
Phone: (215) 686-6651

Kara Kalogrias, Deputy Director
Room 264, City Hall
Email: kara.kalogrias@courts.phila.gov
Phone: (215) 686-6651

Desiree Drayton, Notary, Passport Agent
Room 266, City Hall
Email: desiree.drayton@courts.phila.gov
Phone: (215)686-6654

Donna Kelly, Notary, Passport Agent
Room 266, City Hall
Email: donna.kelly@courts.phila.gov
Phone: (215) 686-6654

Finance Office

Room 296, City Hall
Phone: (215) 686-7401

The Finance Office is responsible for processing payments for all fees associated with all commerce not paid online, disbursing escrow as ordered, disbursing refunds as approved and maintaining the department bank records.

Approved Surety List

Foteini Papadopoulu, Manager
Room 296, City Hall
Email: Foteini.Papadopoulu@courts.phila.gov
Phone: (215) 686-7402

Dung Nguyen, Assistant Manager
Email: Dung.Nguyen@courts.phila.gov

Passport Information

NOTICE: No Walk-Ins. Please call (215) 686-6654 to setup an appointment

Room 266, City Hall
Phone: (215) 686-6654
Hours: 10:00am to 3:00pm

Passports filings are accepted by the Office of Judicial Records and must meet the filing requirements outlined by the U.S. Department of State. For more information visit the Passport Office or visit the State Department website.

Desiree Drayton, Notary, Passport Agent
Room 266, City Hall
Email: desiree.drayton@courts.phila.gov
Phone: (215) 686-6654

Donna Kelly, Notary, Passport Agent
Room 266, City Hall
Email: donna.kelly@courts.phila.gov
Phone: (215) 686-6654

Records Management

Albert Hall
Manager
Email: Albert.Hall@courts.phila.gov

Deshaun Sherrill
Assistant Manager
Email: Deshaun.Sherrill@courts.phila.gov

Room 268, City Hall

Phone: (215) 686-7008

Records Management is responsible for the scanning, maintenance and destruction of all civil records and providing copies of records and/or documents.

Fee Schedules

For general Court information, contact (215) 686-7000.

Contact

Office of Judicial Records - Civil
First Judicial District of Pennsylvania
Room 266 City Hall Phila., PA 19107
OJRCivil@courts.phila.gov
(215) 686-6652

Business Hours

Monday-Friday: 9am to 5pm

Office of Judicial Records – Civil
(formerly known as “The Prothonotary”)
Civil Filing Center, Room 296
Monday-Friday: 9am to 4:30pm

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